Detention documentation checklist
Use this as a practical review aid. It is not legal, financial, tax, or compliance advice.
Written and reviewed by LaneMath Editorial Team, with carrier workflow review from Dale Morrow where practical dispatch, paperwork, or lane-planning context is involved. Updated 2026-06-08. LaneMath pages use public references, example-only math, and conservative editorial review.
When to use it
Use this when an added charge may need approval, documentation, or a revised confirmation before billing.
Checklist
Common mistakes
- Assuming an accessorial is approved because it was mentioned by phone.
- Waiting until invoice submission to collect timestamps, receipts, or broker approval.
- Sending a charge request without tying it to the rate confirmation, BOL, POD, or revised written terms.
Working format
- Record appointment time, arrival, dock assignment when known, free-time rule, release time, and broker notice time.
- Attach BOL, POD, gate record, email/text approval, and any receiver timestamp.
- Send the request while the load file is still fresh, not weeks after settlement.
References and methodology
- Accessorial documentation editorial methodology - LaneMath Editorial Desk. Used here for: Detention, lumper, layover, TONU, revised confirmation, and post-delivery document workflow examples.Used for documentation workflows and example scenarios, not for legal claims about collectability. Last checked 2026-06-29.
- Rate confirmation educational reference - LaneMath Editorial Desk. Used here for: Educational discussion of rate confirmation review, revised confirmations, written approval, and document connections.Used for document literacy. It is not legal advice and does not replace professional review. Last checked 2026-06-29.